Senior Secretary Vacancy at Department of Basic Education

Senior Secretary Vacancies at (DBE) – Pretoria

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Apply for the Senior Secretary vacancy at the Department of Basic Education (DBE) in Pretoria. Salary R269 499 per year.

The Department of Basic Education (DBE) is inviting applications for a Senior Secretary position in Pretoria. This opportunity is ideal for candidates with strong administrative and organisational skills who want to work in the public sector environment.

If you have a Senior Certificate and strong office administration skills, this government job may be suitable for you.

Senior Secretary Job Overview

  • Position: Senior Secretary
  • Reference Number: DBE/19/2026
  • Branch: Finance and Administration
  • Chief Directorate: Financial Management Services
  • Directorate: Supply Chain Management
  • Salary: R269 499 per annum
  • Location: Pretoria
  • Department: Department of Basic Education (DBE)

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Senior Secretary Requirements

Applicants must meet the following requirements:

  • A Senior Certificate (Grade 12) or equivalent qualification
  • Good understanding of the Public Sector environment
  • Strong interpersonal and communication skills (written and verbal)
  • Good telephone etiquette
  • Computer literacy in:
    • MS Word
    • MS Excel
    • MS PowerPoint
    • MS Outlook

Additional competencies:

  • Ability to work independently and under pressure
  • Strong planning and organisational skills
  • Ability to multitask and manage workloads
  • Good office administration and management skills
  • Attention to accuracy and detail
  • Willingness to learn quickly and adapt

Senior Secretary Duties and Responsibilities

The successful candidate will provide secretarial and administrative support to the Director and ensure the smooth running of the office.

Key responsibilities include:

  • Providing secretarial and administrative support services to the Director
  • Maintaining professional relationships with internal and external stakeholders
  • Serving as the main point of contact for visitors
  • Managing the organisation and image of the Director’s office
  • Handling, screening and transferring incoming telephone calls
  • Managing and coordinating the Director’s diary and appointments
  • Coordinating logistical arrangements for meetings and workshops
  • Arranging travel, accommodation, and transport for official duties
  • Compiling and reconciling subsistence and travel claims
  • Maintaining document management systems and filing systems
  • Preparing reports and official submissions
  • Assisting with Directorate reports consolidation
  • Providing secretariat support during meetings
  • Managing office communications and correspondence
  • Performing additional duties delegated by the Director

Enquiries

For more information about this vacancy, contact:

  • Ms N Kumalo – Tel: (012) 357 3398
  • Ms M Mahape – Tel: (012) 357 3291

Important Notes

All shortlisted candidates will be required to complete two pre-entry assessments:

  1. Practical assessment to evaluate technical and generic job requirements
  2. Integrity (ethical conduct) assessment

The successful candidate will also be required to:

  • Sign an annual performance agreement
  • Disclose financial interests annually
  • Undergo a security clearance process

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